To print a worksheet, there are several options which control how the worksheet looks on the page. Before printing, it is a good idea to review things like the margins for a page to verify that the worksheet will print as intended. To do this, from the menu bar at the top of the screen choose File and then Page Setup... From here, options such as page orientation, paper size, print margins, and centering printed matter on the page are set.

It is a good idea to always preview before you print so that you can make any adjustments before printing and save yourself repeated trips to the printer. To preview what you're about to print, from the menu bar at the top of the screen, choose File and then Print Preview. You can click the mouse button to magnify the area around the cursor and click again to return to full page view.

You might notice that you can switch to Print Preview mode from Page Setup mode and vise versa. Page Setup and Print Preview modes are available to ease the task of setting up for printing. Once the worksheet has been prepared for printing, it can be printed by clicking File from the menu bar at the top of the screen and then Print...

You should save your work frequently. If you have a power outage or some other problem, you can start working again from your last saved version.

When you create a new worksheet and save it for the first time, you are always asked for a name to assign to the worksheet. From the File option on the menu bar at the top of the screen, click Save. If the worksheet is new, a dialog box will appear asking for a name and location to save the worksheet.

If the worksheet you are working on as been previously saved, clicking Save from the File menu option will save a new copy of the worksheet overwriting the previous version.

If you would like to save an existing worksheet to another name, thus keeping the original version in its original condition, from the menu bar at the top of the screen, click File and then Save As... A dialog box will appear asking for a name and location to save the worksheet.

The purpose of this tutorial is to give a general overview of some basic features of Microsoft Excel. By no means is it comprehensive. There are several places to go to learn more about Excel. You might start by taking advantage of the learning features available within Excel. The online Help is quite extensive and is best used for finding information quickly. Also, there are hands-on, interactive samples and demos that come with the program. Review the Excel documentation to learn more about these demos.

Also, if you would like additional information, there are many comprehensive books available from a local bookstore. It is best to visit the bookstore and look through the collection to determine the most appropriate book for your needs.

Top of Page